A conventional inspection report
Records the property’s condition and findings at a particular point in time. It remains a useful snapshot and may have a separate statutory purpose.
RMS-RH / platform in development
RMS-RH
One house. One live compliance record.
Every room. Every change.
Live Rooming House Compliance & Evidence Management
A proposed self-service system designed specifically for Victorian rooming houses, helping owners, operators and managing agents maintain organised, accessible and up-to-date evidence throughout the property’s operating life.
A record that evolves
From a point in time
to an ongoing history.
A rooming house changes as residents arrive, rooms are inspected, work is completed and safety records are renewed. RMS-RH is being designed to connect each of those changes.
The proposed RMS-RH record
Brings room histories, shared facilities, inspections, photographs, safety records and outstanding obligations together. New information updates the recorded position while earlier evidence is preserved.
RMS-RH is intended to complement required condition reports and specialist reports, not replace them. Rooming house compliance and record-keeping duties remain with the responsible parties.
Proposed functionality / subject to release
Every part of the house.
One connected evidence record.
These are planned product capabilities. They are not currently available through the public website.
Live Property Dashboard
A central view of the property’s current documented evidence and assessment status.
Individual Room Records
Separate inspection and evidence histories for every room, linked to the whole-house record.
Photographic Evidence
Dated photographs captured by the property manager before advertising and occupation, where applicable.
Common Area Records
Ongoing documentation of shared kitchens, bathrooms, laundries, dining areas and other facilities.
Safety Certificate Register
Central storage and due-date monitoring of electrical, gas, smoke alarm and other applicable safety records.
Automated Reminders
Planned email notifications for scheduled checks, certificate dates and unresolved requirements.
Defect Management
Record issues, assign responsibility, upload rectification evidence and verify completion.
Historical Audit Trail
A continuing history of inspections, uploaded evidence, status changes and responsible users, designed to preserve earlier records.
Date-Stamped Notifications
Downloadable summaries identifying the recorded evidence position at a particular date and time.
Proposed traffic-light dashboard
A clear status.
With clear limits.
These labels explain the proposed system. No property findings or compliance records have been pre-filled.
Evidence Current
All required records within the configured assessment scope are current, with no recorded unresolved compliance issues.
Action Due Soon
A scheduled requirement is approaching its due date.
Action Required
An overdue obligation, recorded compliance failure or other critical outstanding requirement needs attention.
Not Yet Assessed
Insufficient verified evidence is available to establish the property’s recorded status.
The overall record is intended to reflect the most serious unresolved requirement. Red items must not be masked by current records elsewhere; evidence gaps remain grey until verified. The precise status rules will be tested before release.
Evidence status is not statutory certification.
A green status or generated notification represents information and assessments recorded in RMS-RH at the stated time. It is not an independent statutory certificate of compliance, a professional inspection or a guarantee of the property’s actual condition. Required safety checks and the legal responsibilities of owners, operators and managing agents continue to apply.
Designed for property manager self-service
Inspect. Upload.
Review. Keep current.
The property manager or authorised operator performs the checks and maintains the evidence. Professional on-site inspections by Rental Minimum Standards are a separate offering.
- Complete the inspection.
- Capture and upload dated photographs.
- Record findings for rooms and shared areas.
- Identify defects and outstanding requirements.
- Upload rectification evidence and record verification.
- Maintain safety certificates and scheduled due dates.
- Review the updated recorded evidence status.
Unlimited self-service inspection updates are proposed within the subscription, subject to reasonable platform usage and storage limits. The platform is not continuous physical surveillance; the recorded position depends on accurate, timely updates and appropriate human review.
Planned / automated email reminders
Keep scheduled dates visible
The proposed reminder sequence is 60, 30 and 7 days before a scheduled due date, on expiry or when overdue, followed by recurring escalation while the requirement remains unresolved.
Critical safety matters require immediate attention rather than waiting for routine reminders. The reminder function and escalation settings are in development and are not operating yet.
Planned / date-stamped notifications
A recorded position at a stated time
When all required records are current and no recorded issues remain unresolved, the proposed system will generate a dated notification identifying:
- Property address and reference number.
- Assessment date and time; rooms included.
- Current evidence status and outstanding recorded items.
- Responsible reviewer, where applicable.
- References to supporting inspection and certificate records.
Historical snapshots are intended to remain available as the live record changes. Permanent audit-history retention is a design objective; final retention, export and storage arrangements will be confirmed in the platform terms.
RMS-RH / register your interest
Enquire about RMS-RH.
Tell us about your property and your interest in RMS-RH. This is an expression of interest, not a subscription, booking or payment commitment.
This form emails hello@rentalminimumstandards.com.au directly. We will email you an acknowledgement. We use your details to respond to your enquiry.